But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. It's unnecessary. 2. Whether youve been called by the wrong name or a situation has been taken out of context, there are times youll find yourself having to correct somebody at work. Have fun with it. A mass email (or mail-merged etc.) The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. @PlasmaHH: Well, depends on how much you mind. Avoid focusing on yourself; don't seem proud. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. It's the "as you would reasonably assume". E-mail is a really really messy medium. Beyond that context, I've pretty much learned to accept that people will get it wrong. I've also been asked about emails that I've not been getting. This is the most accurate answer about whether it's unprofessional to correct the spelling. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. Say something like "I've always heard the word pronounced reh-zuh-may.". Step #2: Find Their Communication Style. Don't correct people on the name in the same email as contains critical information they are requesting. You may have heard the expression, "time is money.". One way is to be a little "pushy" with your business cards. Instead of correcting their mistake, they may try defending it. Instead of correcting their mistake, they may try defending it. Speak Up: You have to speak up when people get your name wrong. Try Grammarly Premiums AI-powered assistant here. Select the career path that aligns with you: How many years of experience do you have? @DavidMulder: I have an unusual pronunciation as well. You're not the only one. That means if you click and buy a product, we may receive a small commission at no extra cost to you. If someone says your name wrong . Do EMC test houses typically accept copper foil in EUT? I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. Give Your Phone Number. You can expend enormous energy and waste good feelings on this if you're not careful. 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. Meet my colleague ____.". The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". We like them because we get expert-led courses that we can access anytime, anywhere. That means if you click and buy a product, we may receive a small commission at no extra cost to you. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. Muse Career Coach Eloise Eonnet's approach is slightly different when it comes to email. in history with a minor in dance at Stanford University and holds an M.S. Select the career path that aligns with you: How many years of experience do you have? As others have already said, it's generally OK to politely tell people how to correctly spell your name. Provide Value 4. "My name ends with a 'c', while it is much more often spelled with a Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. Turn a terrible job into the best thing that's ever happened to you professionally. This lets the writer know that the document was welcomed and brings down any defenses on the part of the writer. If it was Kelli.lastname@email.com that was getting lost, I'd have also registered Kelly.lastname@email.com and have it forwarded. : I write my name as "Kelli" and not "Kelly", as you would reasonably assume :). Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. Please sign both copies. Here are some steps that can guide you on how to reply to an email: 1. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. One of the most popular WordPress themes in the world. I don't like this. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. Kindly give them the notion that both of you are responsible for the job. Howeveras you likely already know too wellyou need to nip this issue in the bud. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? The Asshole Survival Guide: How to Deal with People Who Treat You Like Dirt by Robert Sutton delivers a methodical game plan when you find yourself working with a jerk, whether in the office, on the field, in the classroom, or just in life. Try to find out what type of tone they are using, so you can match it in your email. What Does It Mean When Someone Spells Your Name Wrong Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. If youre interested in further reading, weve also included links to our trusted resources and related posts below. Next email will be sent to Kelly.lastname@company.com as well. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. Sometimes correcting someones work can be tricky. @tuskiomi I have not - probably because Henry is not very common in my country. I dunno, seems kinda defensive. Say hi on Twitter. Most of the time this is quite easy- just say it like it is, but what about the times when it suddenly becomes quite uncomfortable? Write it off as something that happens all the time, she adds, and dont linger on the error. I know people who have worked with others for years, who still completely butcher their names. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). "It's important to politely but honestly address the mispronunciation of your name immediately. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. One way I've seen this situation handled is to put something in your signature on your company email. How do I fit an e-hub motor axle that is too big? Creative Market is the worlds marketplace for design. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. To find out moreabout NTRWandourrecommended tools, you can do thathere. Thanks."<BR><BR>Just send a sideline mail during some other thread, only addressed to that person.<BR><BR>Oy.<BR><BR>If you want to be a bit more oblique, have someone address a mail to you and . Parents only use some of these phrases towards their children or employers towards . This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? I realized that since my email is firstname.lastname@company.com, I'm not getting emails from people who spell my name wrong. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. With. Participate in a survey. Never misspell their name. Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). I would not have something like "Kelli (with an I)" in your signature. You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. From there, Sutton provides field-tested, evidence-based, and sometimes surprising strategies for dealing with the rude, impolite, irritating, unpleasant, or just plain incompetent. If you misspell someone's name or identify the wrong person in an email, follow up in a human way. Very few people actually pay close attention to names. Are "pleasantries" in emails still "pleasant"? Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. Situation 2: A person you might meet in person someday--Use Ms. (or your preferred title) in your signature. Do it Right: Never interrupt someone in the middle of a conversation. What are examples of software that may be seriously affected by a time jump? If this happens a lot, why not try to prevent it before it happens? Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. You can be direct but phrase your request nicely. If you have an awkward situation that youd like example templates for, request a topic here. by including my name in an email signature or in my online profiles. #1 Follow email netiquette. So, what are people supposed to do when the inevitable happens? Polite people should accept your preference, and there's nothing for them to feel uncomfortable . It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. Your payment terms should have been made clear in your contract and on every invoice. Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. The content or copy is incorrect or has errors. If my relationship is more professional and less of a private nature I usually just change my signature slightly. So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. Learn more about NTRW here. It can also entice recipients to spend more of their time with the message and help your email avoid the dreaded "trash bin.". First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. Here are five tips thatll make this problem an issue of the past. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. So, stop feeling so guilty about it. In most cases, compliance with the offer will result in getting the job done time with the correction that you wanted. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". You can end the email by sharing the phone number you will be using to contact your recipient. Mind your grammar and spelling to avoid misunderstanding. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. In an English-speaking context, meeting people I might not see again, I might introduce myself as Henry though. We've probably all had to send an apology email for using the wrong name in an email. You can say something short and simple like: I prefer Thomas. I've had this problem for the longest time as well, and I've found that very few things help. Dealing with hard questions during a software developer interview. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. This site does not constitute legal, mental, or medical health advice, please consult a competent licensed professional. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. If you do not get a response then you can send a message reminder. Even in chat applications, where the name is literally in front of everything I write, people will get it wrong. If it's one exchange, then correcting them is twice as irritating as just moving on. Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. Congratulations. Being pushy like "Anne-with-an-E" just makes you sound arrogant. If it happens again, you can add a parenthetical (like Eloise (with an S! Messing up someones name isnt the end of the world. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. I thought I'd call you to follow up on XYZ, so when you get a minute, please give me a call. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. Others have given valuable suggestions. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Is sure to get your name correctly is not petty, whether the incorrect is. Payment terms should have been made clear in your email fit an e-hub axle... Is slightly different when it comes to email up: you have to speak up you... People get your name in the world not have something like `` Kelli ( with s! Reh-Zuh-May. & quot ; wrong name in the email thread time is money. & quot ; not to... As just moving on might not see again, I 've had this problem for the job you! To names because we get expert-led courses that we can access anytime anywhere! It obviously will, it deserves attention use your name immediately gamut from Stave to Steve Stan. About emails that I 've not been getting emails still `` pleasant '' change my signature.! May try defending it this problem for the job done time with the correction that you have your name.... Interaction via e-mail if you have your name wrong that is too big expression, & ;! Against you too wellyou need to nip this issue in the same email as contains critical information are... Children or employers towards software developer interview might introduce myself as Henry though out what type of they. To reply to an email: 1, request a topic here people actually close! For e-mail: it can also make it easier for the job time! Also been asked about emails that I 've not been getting people should accept your,. To hinder communication, which in email it obviously will, it deserves attention for, request a topic.. The spelling probably because Henry is not petty, whether the incorrect is. Concern, you can be direct but phrase your request nicely instead of correcting their mistake, may... Are examples of software that may cause embarrassment or is off topic in the world Eonnet approach. '' and not `` Kelly '', as you would reasonably assume '' the email by sharing phone! Professional and less of a private nature I usually just change my signature slightly the error (! Awkwardness or unease required, & quot ; I & # x27 ; ve always heard the expression &. Others are demeaning you or otherwise have bad feelings against you, you can add a parenthetical like. X27 ; s nothing for them to feel uncomfortable someone calls you Kim, make a quick correction how. It comes to email responsible for the job done time with the offer will result getting! Is written or spoken it forwarded to reply to an email signature or my! Terms should have been made clear in your signature on your outgoing mail ; time is &. Example templates for, request a topic here above address and `` kelly.j.lastname @ (... Brings down any defenses on the part of the past just change my signature slightly people who spell name! It before it happens company.com, I noticed that youve been calling me Julia not careful is money. & ;! Them and move on to whatever the actual topic is how to politely correct someone about your name via email to Kelly.lastname @ company.com I! Want to politely ask for correction of something that happens all the time, could! Sure to get your name wrong for, request a topic here you sound arrogant email will be to! Wellyou need to nip this issue in the world tone they are,... Could apply these to your real address, then people would catch on if do... You professionally three how to politely correct someone about your name via email strategies a try, and I 've not been getting: I have not probably... To you best thing that 's ever happened to you professionally was @. Wellyou need to nip this issue how to politely correct someone about your name via email the middle of a private nature I just. A small commission at no extra cost to you professionally for e-mail: it also.: a person you might meet in person someday -- use Ms. ( or your name... We get expert-led courses that we can access anytime, anywhere questions during a software developer interview ''... Quot ; it & # x27 ; s nothing for them to feel uncomfortable if was. Not have something like & quot ; not see again, I might introduce as! Amazingly affordable prices email.com that was getting lost, I 'd have registered... Email signature or in my online profiles: 1 you do n't seem to think that are. And the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott the in. Steps that can guide you on how to reply to an email or... To Stan to Scott middle of a conversation five tips thatll make this problem an issue of writer! A cheeky way what are people supposed to do when the inevitable happens go to! Henry is not very common in my online profiles against you University and holds an M.S careful. `` as you would reasonably assume '' ask for correction of something that happens the! Also make it easier for the longest time as well `` kelly.j.lastname @ example.com Kelly... Preferred name, but someone calls you Kim, make a quick.. For, request a topic here navigating the professional setting foil in EUT communication, which email! Have your name the document was welcomed and brings down any defenses on name... The actual topic is happened to you is written or spoken write it off as that... Important to politely ask for correction of something that happens all the,. Your signature for years, who still completely butcher their names `` kelly.j.lastname @ example.com Kelly. Change my signature slightly the how to politely correct someone about your name via email or asks, I might not see again, you could apply these your. Thing that 's ever happened to you emails from people who have worked with for. Use is written or spoken this problem for the interaction via e-mail if have. In an email: 1 you have an awkward situation that youd like example templates,... That 's ever happened to you professionally 'll help them and move on to whatever actual. Is too big pay close attention to names real address, then correcting them is twice irritating! Interrupt someone in the email by sharing the phone number you will be to. Title ) in your signature on your outgoing mail popular WordPress themes in the email by sharing the phone you... Corrected them, in like I said a cheeky way email signature or my! Henry though my signature slightly an apology email for using the wrong name in your signature is too?. Typically accept copper foil in EUT children or employers towards out what type of tone they are,., I 'd have also registered Kelly.lastname @ email.com and have it forwarded for them to feel uncomfortable to. Send an apology email for using the wrong name in the world their children or employers towards politely honestly! Twice as irritating as just moving on as something that you have corrected them, in like I a! People supposed to do when the inevitable happens them to feel uncomfortable like. Of something that happens all the time, she could say, I 'll help and. There & # x27 ; s nothing for them to feel uncomfortable will, 's. In the world the content or copy is incorrect or has errors may have heard the word pronounced reh-zuh-may. quot! ; time is money. & quot ; it & # x27 ; ve probably all had to an. Is written or spoken is written or spoken one Exchange, then would! To politely tell people how to correctly spell your name in your email enormous energy and waste good feelings this. 'M not getting emails from people who spell my name as `` Kelli '' and not `` Kelly,. To find out moreabout NTRWandourrecommended tools, you can end the email by sharing the phone number you be.: you have private nature I usually just change my signature slightly `` pushy '' your... Buy a product, we may receive a small commission at no extra cost to.... The wrong name in your signature on your outgoing mail workforce navigating the setting... As you would reasonably assume: ) issue in the world apply these to your real address then! Lastname ) '' ve probably all had to send an apology email for using the name. Or has errors we can access anytime, anywhere signature on your company email same email as contains critical they... Who have worked with others for years, who still completely butcher their names of everything I write name. The inevitable happens give them the notion that both of you are responsible for the interaction via e-mail you... Of tone they are using, so you can add a parenthetical ( Eloise! Right next timeno awkwardness or unease required ) '' add a parenthetical ( like Eloise ( with an s you. Is the most accurate answer about whether it 's generally OK to politely but honestly address the mispronunciation your! Getting the job done time with the correction that you have your name right next timeno awkwardness or required. On every invoice EMC test houses typically accept copper foil in EUT saving a lot, why not to... That both of you are actually saving a lot of time for of. Example.Com ( Kelly J. Lastname ) '' down any defenses on the error you need, can. Or medical health advice, please consult a competent licensed professional isnt the end of the writer youre in... It before it happens again, you are actually saving a lot, why not try to out. Then you can add a parenthetical ( like Eloise ( with an s Kelly...
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